District 13 Meeting Minutes – 03/16/2021

Next District Meeting 04/20/2021

In Attendance: Jim W., Michael, Steve B, Scott H, Brian K, Debbie F., Daniel, Bob K, Bre M., Mike R., Jimmy P., Rick G., Paul L, Tom, Phil M, Mark C, Paul S., Randall F, Adam K., John S.

Jim W opened the District Meeting and Jim chaired the Meeting. The meeting was opened with a quiet time followed by the Serenity Prayer and Responsibility Statement.

Paul S. - Read Traditions 1, 2, 9 and 12.

  1. Our common welfare should come first; personal recovery depends upon AA Unity.

  2. For our group purpose there is but one ultimate authority – a loving God as He may express himself in our group conscience. Our leaders are but trusted servants; they do not govern.

9. A.A., as such, ought never be organized; but we may create service boards directly responsible to those they serve.

12. Anonymity is the spiritual foundation of all our traditions, ever reminding us to place principles before personalities.

Concepts 1 and 12 were read by Paul S.

1. Final responsibility and ultimate authority for AA World Service should always reside in the collective conscience of our fellowship.

12. The conference shall observe the spirit of the AA tradition taking care that it never becomes the seat of perilous wealth or power; that sufficient operating funds and reserve be its prudent financial principle; that it place none of its members in a position of unqualified authority over others; that it reach all important decisions by discussion, vote, and whenever possible substantial unanimity; that its actions never be personally punitive nor an incitement to public controversy; that it never perform acts of government; that, like the society it serves, it will always remain democratic in thought and action.

Introductions were made and the sign in sheet was passed.

Jim W asked everyone to review minutes. Paul L Motioned, Passed.

Jim W went over the agenda. Brian K. Motioned, Passed.

**Special Guest Sean K. Area 19 Alternate Delegate to discuss overview of the 3 pre-GSC forums – 2 town halls and 1 mock conference. Plus Q&A

  • Conference to be held April 10th via zoom. Jim has flyer for registration for forum. “Mock conference” forum.

  • 2 Town halls: Monday 29th and then March 15th.

  • Materials to be sent out before the forums/town halls for those who are interested/registered


Treasurer’s Report – Dan C.

  • Collected 267. Paid out 177.90. Op funds 972.89.

  • Pink Can total: $810.15 (hasn’t moved in a while). Going to leave it alone for now.

Zoom Committee- Tom D

  • No updated. TU, TH, SA still running smooth. Info is on the website.

Finance Committee – Steve B.

  • Finance meeting/forum last week. Discussed ways to increase contributions. There will be 3 “initiatives” coming out soon.

  • Financial workshop coming soon. Date TBA but May or June date possibility.

  • 4 motions that passed

Correctional Facilities Committee – Phil M.

  • Phil has been recovering from surgeries.

  • Will have more news as things begin to open up again. Things are still limited due to COVID.

Directory and Literature Committee – Vacant

Workshop Committee – Brian K.

  • Have a workshop in the pipeline. More to come on that.

  • Wanting to wait until we can reconvene in person (more than 50 people)

Public Information Committee/ Cooperation with Professional Community Committee – Vacant

AA Grapevine Committee – John S


  • Grapevine looking for stories, photos, illustrations. Visit www.aagrapevine.org/share to learn more about how you can share with Grapevine.

  • This month’s Grapevine featured section is “Making Amends” AA members share stories about their experiences making their Ninth Step Amends. Also included are powerful stories of hope by members during the current COVID-19 crisis

  • Submit your stories for upcoming issues: Cooperation With Professionals (CPC) — Do you have experience with CPC service (providing doctors, therapists, clergy, lawyers, parole officers and other professionals information about AA)? Did you find out about AA because of this service? (stories due April 15, 2021)

  • More upcoming topics: Remote Communities, Sober Holiday Stories

  • The current La Viña issue special section is “The Newcomer Issue”

  • Submit your Spanish-language stories for: The Annual Prison Issue (due May 30); The family and AA (due July 30). La Viña is always looking for stories on individual steps and traditions

  • Grapevine has a Youtube channel! And can record your story www.youtube.com/aagrapevine

  • Step and discussion meeting at St. Marceline’s in Schaumburg

Hospitals and Treatment Facilities Committee. – Mike R

  • Haymarket had a one time Speak A Thon on Thursday March 4th with no information regarding meetings going forward!

  • Several other Treatment Facilites in the Chicago Area have been starting some meetings via Zoom!

  • Foglia in Elk Grove Village (District 15) has started Zoom Meetings in the evenings with AA members facilitating for 28 Day Program Attendees and on Sunday Mornings for Detox and just a few AA members facilitating! The hosting of these meeting are Foglia staff! The challenge with these meetings are that they are hosted by the Foglia staff and don’t always remember or have the time to set up the meetings! I spoke with the administrator at Foglia today and we are working together on a plan to meet this challenge!

  • Rev James Swarthout (Meeting Coordinator at Amita Saint Alexius Behavioral Hospital Moonlake Blvd Hoffman Estates), mentioned per a phone conversation that he has been given permission to allow a face to face meeting by the end of April on Tuesday evenings! I gave him a brief synopsis of our meetings at their facility prior to the Covid Pandemic! He is excited about what we do! We will be getting together after the first of April to iron out the details as he will be having hip replacement surgery tomorrow and I will be past the 2 weeks after my second Vaccination!


Committee on Conferences – Vacant

Special Accessibilities Committee – Randall

  • Talking about ramps, signage, doorways at their committee meeting.

  • Need to get this committee BIGGER! Need more people involved.

Technology Committee- Vacant

Website Administrator – Nazar Z

  • Not here.

Secretary’s Report – Bre M

  • Breanne.mcgarvie@gmail.com – please send me your notes/minutes before or after meeting!

  • Please let me know if you’re not on the email list or if you specifically know of people who should be (or should not be) on the list anymore.

  • Deleting names in red from the email list on future emails.

Alternate District Chair Report – Debbie F

  • Website

    • Minutes are old (from Dec 2019) needs to be updated.

    • Would be great to be posting service opportunities

    • Could put up 7th tradition

District Chair Report – Jim W

  • Three Different Virtual Sessions: Pick One

    • Town Hall #1 Monday March 29th 6pm-8pm CT

    • Full Mock Conference Saturday April 10th 8am Registration 9am-4pm CT

    • Town Hall #2 Tuesday April 13th 6pm-pm CT

    • Remember that you need to register for at least 1 of the 3 to get the information youneed so that your group can come to an informed conscience - this is the spiritual nature of our service structure: Those registered will receive a reduced list of 23 agenda items and background information. Pre-Register before Monday March 22nd by emailing gsc_alt@chicagoaa.org with your name, contact information, and which date you would like to attend.

    • You can always request any background information by contacting Delegate

    • Monica F. and alt-Delegate Sean K. :

Monica F

Delegate to GSC

Panel 71 Area 19

Corrections Committee


Personal email - monifra1941@gmail.com


Sean Keenan

GSC Alt Delegate

Panel 71 Area 19


New Business

  • Jim - “I spoke with Ganesh at The Seville regarding banquet availability for May 18th, the third Tuesday. To further reiterate he assured me that safety could be maintained so long as he and his staff could accommodate us with the necessary spatial requirements. To add further, I posed this as a question to those in Area 19 attending the sharing session this past Saturday. While some are considering having large events outside in the near future, only small regular meetings are being considered with indoor venues. So, attempting this for late May would be groundbreaking for our area during this vaccination period of the pandemic.”

Old Business

  • None

Motion to Close – Jim W

Meeting Adjourned with the Seventh Tradition and The Lord’s Prayer.

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