District 13 Meeting Minutes – 12/17/2019

Next District Meeting 1/21/2020

In Attendance: Troy C, Brian K, Todd, John, Paul, John, Jim, Karen, Mark, Mike, Terry, Debbie, Joe, Phil, Judy, Adam, Dwight, Tom, Dan, Scott, Bob, George, Mark M.

Troy C Opened the District Meeting and Troy C. Chaired the Meeting. Troy C. opened the meeting with a quiet time followed by the Serenity Prayer and Responsibility Statement.

Jim Read Traditions 1, 2, 9 and 12.

  1. Our common welfare should come first; personal recovery depends upon AA Unity.

  2. For our group purpose there is but one ultimate authority – a loving God as He may express himself in our group conscience. Our leaders are but trusted servants; they do not govern.

9. A.A., as such, ought never be organized; but we may create service boards directly responsible to those they serve.

12. Anonymity is the spiritual foundation of all our traditions, ever reminding us to place principles before personalities.

Concepts 1 and 12 were read by John

1. Final responsibility and ultimate authority for AA World Service should always reside in the collective conscience of our fellowship.

12. The conference shall observe the spirit of the AA tradition taking care that it never becomes the seat of perilous wealth or power; that sufficient operating funds and reserve be its prudent financial principle; that it place none of its members in a position of unqualified authority over others; that it reach all important decisions by discussion, vote, and whenever possible substantial unanimity; that its actions never be personally punitive nor an incitement to public controversy; that it never perform acts of government; that, like the society it serves, it will always remain democratic in thought and action.

Troy C. Introductions were made and the sign in sheet was passed.

Troy C. went over the agenda. Brian K Motioned, Passed.


Alternate Delegate to the Service Conference in New York- Tom F

  • Stopped by to say hello. We now have a date for the delegates preconference forum- April 4th. Held at Old St Pats. Flyers will be passed out at the next CASA meeting.

  • Looking for a list of meetings that will be open Christmas Eve, Day, and New Year’s Day. Email Katie with the list. Troy took a roster of those in attendance with open meetings. Brian K mentioned St. Nick’s alcathon.

Treasurer’s Report – Dan C.

  • Reminder, all checks should be made out to “District 13” only please.

  • Collected $387. Operating funds $1479.23 Pink can fund $1199.15

  • Paid for GSR experience food, getting reimbursed from the Chicago office

Finance Committee – Todd

  • Not in attendacnce. Troy will reach out, see if Todd is still interested

Correctional Facilities Committee – Phil M.

  • Addressed Pink Can funds, placing a large order for Big Books and 12 and 12 dictionaries, 12 and 12 Prayer Books.

  • Facility reports- After the 1st of the year, will sit down with Program director at Sheridan to move their AA meetings to the transitional building. DuPage County is going well, Kane County less so, only going once a month now. Headed to Stateville this upcoming Saturday.

Directory and Literature Committee – Judy M.

  • December 4th meeting had Ashley the current chair resign. Darcy is interim chair.

  • Motion to order another 500 directories, passed. Adding verbiage to direct people to northern Illinois website for more meetings. Adding new Wednesday meeting to directory

Workshop Committee – Brian K.

  • Vicki is doing the next workshop, continuing the theme of meditation. Looking at March 14th or 21st. Will have flyers next meeting.

Public Information Committee/ Cooperation with Professional Community Committee – John M.

  • Meeting was last Monday, good participation. Main outcome was new CPC Chair, Megan.

  • Talked about budget going into the new year.

  • In January, staffing a table at the We Are Not Saints Convention, January 17th-19th.

AA Grapevine Committee – John

  • Meeting was last Tuesday, 4 in attendance. Talking about having a table at the Saints Convention also.

  • Bring in Old Grapevines, so John can pass them out at Share and other places. John’s homegroup also donated 2 subscriptions to Share.

  • Put out some postcards for subscriptions to Here’s How, please bring these around to your meetings, get some feedback for John.

Hospitals and Treatment Facilities Committee. – Mike

  • I continue to add volunteers to Rob’s list for help with transporting patients from Share to wherever they need to go! I have transported patients on a couple of occasions myself! 

  • Also looking for volunteers to add to Doug A (CASA Bridging The Gap Chair) list for helping any Treatment and 28 Day Facilities that have patients needing help getting into the AA program! I am on his list - No Calls yet! 

  • I spoke at LaFamilia DUI Support Facility in Hanover Park last Sunday in November and will speak again the last Sunday in December!

Committee on Conferences – Steve B

  • Sent email, didn’t have a December meeting, not in attendance tonight

  • Looking to step down and move into the finance committee.

Special Needs Committee – Mike M.

  • Not in attendance tonight. If you have anything Mike can help with, please reach out.

Website Administrator – Nazar Z

  • Has a new email: nazar@zhuk.online. Will square up the website fees at some point in the future. Brian K found an alternate for the website.

Secretary’s Report – Sandi H.

  • Nothing at this time

District Chair Report – Troy C.

  • Still looking for an alternate, committed through next year, and then will step down. Will be married in October, and then moving to Minnesota in 2021.

  • Committee reports, going forward, please submit a report to Sandi or Troy’s email.

Alternate District Chair Report – Vacant

New Business

  • Vote on Appreciation Dinner in April of 2020, motion passed.

  • Vote on July picnic, motion passed.

  • Vote on ACO buses, motion passed.

Old Business

  • CASA assembly meeting January 4th at Alexian, after the 8 am lead. Motioned to approve $400 for CASA meeting. Approved, will reimburse when the basket is passed at the CASA meeting on January 25th. Offering sandwiches, chips, etc for food.

Motion to Close - Troy

Meeting Adjourned with the Seventh Tradition and The Lord’s Prayer.

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