District 13 Meeting Minutes – 08/17/2021

Next District Meeting 9/21/2021

Meeting was only on Zoom

Attendance & Introductions:

Jim W, Steve B, Ashley, Tom, Daniel C, Scott, Mark C, Debbie, Bob, Phil, Bre, Marilyn

Jim W opened the District Meeting and Jim chaired the Meeting. The meeting was opened with a quiet time followed by the Serenity Prayer and Responsibility Statement.

Scott - Read Traditions 1, 2, 9 and 12.

1.       Our common welfare should come first; personal recovery depends upon AA Unity.

2.       For our group purpose there is but one ultimate authority – a loving God as He may express himself in our group conscience.  Our leaders are but trusted servants; they do not govern.

9.  A.A., as such, ought never be organized; but we may create service boards directly responsible to   those they serve.

12.  Anonymity is the spiritual foundation of all our traditions, ever reminding us to place principles before personalities.

Concepts 1 and 12 were read by Debbie

1. Final responsibility and ultimate authority for AA World Service should always reside in the collective conscience of our fellowship.

12.  The conference shall observe the spirit of the AA tradition taking care that it never becomes the seat of perilous wealth or power; that sufficient operating funds and reserve be its prudent financial principle; that it place none of its members in a position of unqualified authority over others; that it reach all important decisions by discussion, vote, and whenever possible substantial unanimity; that its actions never be personally punitive nor an incitement to public controversy; that it never perform acts of government; that, like the society it serves, it will always remain democratic in thought and action.

Jim W asked everyone to review minutes.  Mark Motioned, Debbie Second, passed.

Jim W went over the agenda. Debbie motioned, Mark C second, passed.


Treasurer’s Report – Dan C. (absent) but report emailed out

       Collected $ $198.00. Paid out $101.57 (Amazon web services, cell phone, Phil M not for profit status with state). Op funds $1,133.60

       Pink Can total: $810.15 (hasn’t moved in a while). Going to leave it alone for now.

VCC Committee- Tom D

       Tu, Th, Sat meeting still going strong

       Still need to keep asking for Venmo donations

Finance Committee – Steve B.

       No report, meeting in Sept.

Correctional Facilities Committee – Phil M. 

       Nothing new with the DOC – talking about opening up but nothing for sure yet.

       Decided he will not be going to NOLA in person but will attend virtually in light of the current pandemic climate.

Directory and Literature Committee – Vacant

Workshop Committee – Tom filling in for Brian K.

       Shooting for a October date

Public Information Committee/Cooperation with Professional Community Committee – Vacant AA Grapevine Committee – John S.

       This month’s Grapevine featured section is: “Seniors in AA” AA members share powerful stories about the joys and challenges of getting older in sobriety. Issue includes resources for seniors. Also included are stories of hope by members during the current COVID-19 crisis

       Submit your stories for upcoming issues: Emotional Sobriety — Over time, how have you learned to use the tools of AA to gain serenity and peace? Share some wonderful examples of emotional sobriety in your life today (stories due Sept 15)

       Important: We’re looking for stories of experience with each Step and each Tradition!

(Pick a Step or pick a Tradition and write about your experience!)

       This month’s LaViña Special Section is “La Viña’s 25th Anniversary”

       Submit your Spanish-language stories for: Newcomer issue (due Sep 30); The Three

Legacies (due Oct 17)

Important: LaViña is always looking for stories on individual steps and traditions

       Grapevine and LaViña are live on Instagram!! Follow us at @alcoholicsanonymous_gv @alcoholicosanonimos_lv See daily quotes, know when our new magazine issues release, learn about new books and stay inspired by and connected to Grapevine and LaViña, and to AA as a whole

       Happy Birthday LaViña! This year LaViña celebrates 25 years of sharing the lived experiences of the Spanish-speaking alcoholic community! To help celebrate members can share a few paragraphs (English or Spanish) on what LaViña has meant to them. Visit www.aalavina.org/25aniversario for more information

       Two New Books now available! Free on the Inside: Stories of AA Recovery in Prison;

Mujeres en AA (Womenin AA, Spanish-language)

       Want to Help Another Alcoholic? Carry The Message Project 2021 gives three easy ways to share Grapevine & LaViña’s great twelve step tools! Learn more at www.aagrapevine.org/carry-the-message or visit the Grapevine YouTube channel

Hospitals and Treatment Facilities Committee. – Mike R

       Amita/Saint Alexius Behavioral Center Tuesday 6 PM Big Book Read and Discussion Meeting is growing! Last week August 10th there were 13 AAs in attendance! Masks are worn entering and leaving the facility!

       Share meetings continue! Masks are worn by volunteers at all times in the facility! Meetings are going on every day!

Thanks again to the Sunday Morning Eye Opener Group for another Big Book donation for use at the meetings!

       The CASA Hospital and Treatment Facilites Committee has finalized the Bridging The Gap Application for Clients/Patients to apply for temporary sponsorship when leaving a Hospital or Treatment Facility!

I have the application for Volunteers who wish to participate! They will be contacted by a CASA Volunteer for this service opportunity in their area. A system similar to 12 step calls!

Special Accessibilities Committee – Randall (absent)

Committee on Conferences – Vacant

Technology Committee- Vacant

Website Administrator – Nazar Z & John (absent)

Secretary’s Report – Bre M

       No report

Alternate District Chair Report – Debbie F.

       No report

District Chair Report – Jim W

       D13 GSR/Alt GSR Info 2021 Spreadsheet o I left a message with Martin F., Group & Fellowship Services

Coordinator - I will email o District 13 with further details when he gets back to me. Please mark a '' or 'no' in the yellow column

https://docs.google.com/spreadsheets/d/12eF9FxlGJOVSHWk4ues pbMKEd_PgkXjH/edit?usp=drivesdk&ouid=11800903227774945771


○ 6 have permission but no one has filled in the yellow column.

       City/Suburban Directory o I submitted both edited directories to Group Services on 7/24/21.

o   We can continue to edit both directories on my Google drive. ○ Your previous edits are still there, so use blue to distinguish the new from the old.

  I have not been notified as to when the deadline for printing newhard copydirectories is.

○ You can always submit your edits directly to Group Services:


○ Edits for the online directory can be submitted at any time and will be added immediately.

○ City -



=true&sd=true ○ Suburban -

https://docs.google.com/document/d/1kJmImfXykdEfNh1XuZaKxhvM dnf1_uOp/edit?usp=drivesdk&ouid=118009032277749457718&rtpof =true&sd=true

       Casa 7/24/21 o The State Conference (8/27-28/21) was the opening topic ○ Dick, Area 21, opened with a presentation.

○ Will be virtual

○ Speakers

■ Paula Champaign, Marty M NC & Tim H KY

○ Various panels

■ Friday - Literature

■ Saturday - Delegate, Trustee, Al-Anon, NIA - treatment, SIA CPC/PI,

Archives & Using Digital formats panel

○ Entertainment -

■ Friday night sitcoms (See flyer to submit), Scan code ■ Saturday night - talent & AA Jeopardy during lunch (Sat?) ○ Tech help needed!

○ Need volunteers in general.

https://www.chicagoaa.org/event/illinois-state-conference/ o CASA will be hybrid - 9/18/21 - working on coffee, beverages and food issues.

○ The calendar at chicagoaa.org still has it as "TBD" and "virtual".

○ I'm sendng a bunch of flyers from the July CASA, including the one

for the CASA on 9/18/21, in the email I'll send for tonight's meeting.


  September 15 is the new deadline to submit agenda items for the

72nd GSO used to be December 15.

○ Monica and Sean are available to discuss any aspect of GSO/GSB but especially for agenda items.

o   2025 International Convention needs a theme - submit by 10/15/21. o Katie M. the CASO Office Manager, is on vacation until 8/30/21.

o   CASO motion for 'Search Engine Optimization' (SEO) – passed

       Sharing 8/11/21 - "Keeping Up Digital Progress" o So sharing sessions are recorded.

○ If you're interested, contact me and I'll email the link when it becomes available.

○ Always a panel of interesting guests from all over America and Canada who are

active in the Service Structure in some way

o   Some takeaways...

  AA is not a place

○ Hybrid is the way most Areas are going for assemblies.

○ We've learned much about missteps AA had made as technology becomes more

prevalent to carry the message, but we must always remain vigilant protecting

anonymity and not forsake those who don't use technology for whatever reason;

the brick and mortar, and hard copy literature AAs deserve equal attention.

○ Yet, going paperless can be an effective way to cut costs at the Area and District levels.

○ Using interpretors (language and sign language) virtually is very cost effective.

○ Bill Wilson often wrote about AA accepting technological advances to carry the message.

○ There are many different hybrid set ups. (Our set up in August was very similar to some of what was presented). ○ Technology in AA (TIAA) blog: https://tiaa-forum.org/

New Business

       No new business

Old Business

       See DCM report above for info about updating the spreadsheet Motion to Close – Jim W

Meeting Adjourned

Responsibility Statement

Lord’s Prayer

District Minutes Archive

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