District 13 Meeting Minutes – 07/20/2021

Next District Meeting 8/17/2021

Attendance & Introductions: meeting was hybrid (video conference & in-person)

Zoom: Bre, Debbie, Phil, Randall

In-Person: Brian K, Paul, Jim W, Steve B, Ashley, Tom, Marilyn, Scott, Mark, John, George, Jimmy, Steve, Bob,

Jim W opened the District Meeting and Jim chaired the Meeting. The meeting was opened with a quiet time followed by the Serenity Prayer and Responsibility Statement.

Paul - Read Traditions 1, 2, 9 and 12.

1.       Our common welfare should come first; personal recovery depends upon AA Unity.

2.       For our group purpose there is but one ultimate authority – a loving God as He may express himself in our group conscience.  Our leaders are but trusted servants; they do not govern.

9.  A.A., as such, ought never be organized; but we may create service boards directly responsible to   those they serve.

12.  Anonymity is the spiritual foundation of all our traditions, ever reminding us to place principles before personalities.

Concepts 1 and 12 were read by Steve

1. Final responsibility and ultimate authority for AA World Service should always reside in the collective conscience of our fellowship.

12.  The conference shall observe the spirit of the AA tradition taking care that it never becomes the seat of perilous wealth or power; that sufficient operating funds and reserve be its prudent financial principle; that it place none of its members in a position of unqualified authority over others; that it reach all important decisions by discussion, vote, and whenever possible substantial unanimity; that its actions never be personally punitive nor an incitement to public controversy; that it never perform acts of government; that, like the society it serves, it will always remain democratic in thought and action.

Introductions: meeting was hybrid (Zoom and in Person)

Jim W asked everyone to review minutes. Paul motioned, everyone approved Jim W went over the agenda. Steve motioned, Mark C second, passed.


Treasurer’s Report – Dan C. (absent) but report emailed out

       Collected $613.40. Paid out $704.55 (Amazon web services, cell phone, yearly zoom account, yearly liability insurance, Phil M corrections TB test) . Op funds 1037.17

       Pink Can total: $810.15 (hasn’t moved in a while). Going to leave it alone for now.

Zoom Committee- Tom D

       Tu, Th, Sat meeting still going on

       Brian mentioned donations very light in those meetings

Finance Committee – Steve B.

       July 8th meeting – o Lake Forest account closed o Motion to pay for archives copyright

Correctional Facilities Committee – Phil M. 

       Phil went to Joliet and updated his info and TB test

       Share??? will start letting people in—have to fill out 12 page form.

       4th annual national corrections conference coming up Nov 12th-14th – looking to have us sponsor his visit there.

Directory and Literature Committee – Vacant

Workshop Committee – Tom filling in for Brian K.

       Shooting for a September date

Picnic Committee: Ashley

Public Information Committee/Cooperation with Professional Community Committee – Vacant AA Grapevine Committee – John S.

       NEED MORE SUBSCRIBERS!! Down to 60K subscribers from 100K.

       Both Grapevine and LaViña are live on Instagram o @alcoholicsanonymous_gv o @alcoholicosanonimos_lv

       This month’s Grapevine featured section is “Annual Prison Issue” AA members inside and out of prison walls share powerful stories about getting sober and helping one another. Also included are stories of hope by members during the current COVID-19 crisis.

       Submit your stories for upcoming issues: Adversity in Sobriety - Tell us how you got through a tough time in sobriety. What AA tools did you use? How did your sponsor, the fellowship or prayer help? Share how you got through it. (due Aug 15)

       Important: We’re looking for stories of experience with each Step and each Tradition! (Pick a Step or pick a Tradition and write about your experience!)Grapevine looking for stories, photos, illustrations. Visit www.aagrapevine.org/share to learn more about how you can share with Grapevine.

       This month’s LaViña Special Section is “La Viña’s 25th Anniversary”

       Submit your Spanish-language stories for: Acceptance (due July 30); Newcomer issue

(due Sep 30); The Three Legacies (due Oct 17)

       La Viña is always looking for stories on individual steps and traditions

       Want to Help Another Alcoholic? Carry The Message Project 2021 gives three easy ways to share Grapevine & LaViña’s great twelve step tools! Learn more at www.aagrapevine.org/carry-the-message or visit the Grapevine YouTube channel

       Grapevine has a Youtube channel! And can record your story www.youtube.com/aagrapevine

Hospitals and Treatment Facilities Committee. – Mike R

       Meetings continue at Share and we need Soft Cover Big Books again for the Meeting Tub!

       Amita meeting continues with an average attendance of 6! The challenge is that their management continue to be guarded against IOP and Detox patient participation! Also they must have an Amita member present at the meeting. So if Father Jim cannot be present, the meeting is cancelled! This happened today! Father Jim is looking for a back up person in the program!

       The CASA HTF committee is finalizing the Sign Up Sheet for Patients in Hospitals and Treatment Facilites to seek Temporary Guidance through the Bridging The Gap Program! More details next month!

Special Accessibilities Committee – Randall

       Talking about meetings going into homes--insurance concerns with that. Looking more into that. Ultimate goal is to help others who can’t get out of their homes. Want to figure out how many people would actually use this service.

       Closed captioning now available for free in Zoom

Committee on Conferences – Vacant

Technology Committee- Vacant

Website Administrator – Nazar Z & John (absent)

       Minutes a little behind but Jim will see about getting it updated. Remove picnic info

       Nazar looking for help on the website. Please announce at your meetings! If anyone has web development or design skills, we could really use the help!

Secretary’s Report – Bre M

       Send updated contact info if you have it!

Alternate District Chair Report – Debbie F.

       No report

District Chair Report – Jim W

       Attended sharing session and will share that when he gets the minutes from it.

New Business

       New meeting: Principles Before Personalities. Literature meeting. Starting with stories in the back of the Big Book. First meeting July 27th St. Peter’s at 8pm ● Picnic was super successful!

o   Income $4038 o Over $1000 left over for the raffle – new record!

o   Seed money was returned to Dan C by Mary Jane

       Appreciation Dinner thought – instead of sending 14 people at $35 a ticket we just buy whoever is on the committee to get a pizza dinner!

       This bullet point is still relevant from last meeting but I need to send the edited directories (see below) to Group Services before the end of July===>Help needed to seek out those groups who appear to be inactive but may want to be included in the meetings database. https://drive.google.com/file/d/12eF9FxlGJOVSHWk4uespbMKEd_PgkXjH/view?usp=drivesdk

       Annual Corrections Conference coming up in Nov. Phil proposed District 13 pay for half of it and split it with District 23. Phil proposed the expense.

Old Business

       Need alternate to read traditions at All Chicago Open – Marilyn volunteered.

       Next Casa is July 24th

       7th tradition

Motion to Close – Jim W

Responsibility Statement

Lord’s Prayer

Meeting Adjourned

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