District 13
Meeting Minutes – 05/18/2021
Next
District Meeting 06/15/2021
In Attendance: Bre,
Brian K, Paul, Jim W, Paul S, Steve B, Mike R, Bob K, Scott H, Michael,
Chelsea, George M, Mark C, Daniel, Tom, Ashley, John S., Adam K.
Jim W opened the District Meeting and Jim chaired the
Meeting. The meeting was opened with a quiet time followed by the Serenity
Prayer and Responsibility Statement.
Brian K - Read Traditions 1, 2, 9 and 12.
1.
Our common welfare should come first; personal recovery
depends upon AA Unity.
2.
For our group purpose there is but one ultimate
authority – a loving God as He may express himself in our group
conscience. Our leaders are but trusted
servants; they do not govern.
9. A.A., as such,
ought never be organized; but we may create service boards directly responsible
to those they serve.
12. Anonymity is the
spiritual foundation of all our traditions, ever reminding us to place
principles before personalities.
Concepts 1 and 12 were read by Scott H.
1. Final responsibility and ultimate
authority for AA World Service should always reside in the collective conscience
of our fellowship.
12. The conference
shall observe the spirit of the AA tradition taking care that it never becomes
the seat of perilous wealth or power; that sufficient operating funds and
reserve be its prudent financial principle; that it place none of its members
in a position of unqualified authority over others; that it reach all important
decisions by discussion, vote, and whenever possible substantial unanimity;
that its actions never be personally punitive nor an incitement to public controversy;
that it never perform acts of government; that, like the society it serves, it
will always remain democratic in thought and action.
Jim W asked everyone to review minutes. Brian motioned,
Paul second, passed
Jim W went over the agenda. Brian motioned, Paul second,
passed.
REPORTS:
Treasurer’s Report – Dan C.
●
Collected $51. Paid out 47.73 (phone bill &
website domain). Op funds 1159.46 ● Pink Can total: $810.15 (hasn’t moved
in a while). Going to leave it alone for now.
●
Jim raised the question of how long Nazar has
been paying for the website. Nazar said “don’t worry about it” but we’re
thinking maybe that goes against the 7th tradition of
declining outside contributions. Now and moving forward, the website payment
will be charged on the district card and will be automatic.
●
Jim will give Nazar a call to see what we can
do! Stay tuned!
Zoom Committee- Tom D
●
TU, TH, SA still running smooth however numbers
are dropping a little as in-person meetings open up. Especially on Tuesday and
Thursday nights.
●
Idea last week from Jim to change committee name
to Video Conferencing Committee so we don’t violate tradition of being
affiliated with outside organizations (Zoom). Tom and the committee have
approved the name change to VCC (Video Conferencing Committee) instead of Zoom
committee.
Finance Committee – Steve B.
●
Met last Thursday May 13th.
●
Financial workshop on June 3 from 11am-12pm.
Virtual workshop. See Steve for the Zoom meeting info and passcode. It will go
over how things for in the area.
●
The motion was amended for accepting small
memorial contributions. They will be accepted by discretion of the office
manager.
●
Discussion about worker’s comp and insurance for
employees. Office manager is requesting quotes for companies.
Correctional Facilities Committee – Phil M.
●
Phil absent but Brian K mentioned that there’s
still not a lot going on.
●
Ashley – went to a correctional committee
meeting and they’re talking about doing Zoom meetings, pen pal stuff and maybe
care packages for people who are getting out so they know where to go and who
to call.
Directory and Literature Committee – Vacant
Workshop Committee – Brian K.
●
There is one in the que! Waiting for things to
open a little more!
Picnic Committee: Ashley/Brian
●
PICNIC INFO: July 17th tentatively
●
We will need portable toilets (we can split with
boyscouts who will be using the church lawn the weekend before)
●
Flyers: Paul S will potentially get them printed
and will refund him
●
Paul in charge of tickets
●
Mary Jane treasurer—Paul asking for seed money
$350 (from the district) to cover some of the costs (we normally do that). Will
be repaid later.
●
Face painting….CANCELLED!
●
Bounce House….CANCELLED!
●
Games on the Go….CANCELLED!
●
Leave COVID guidelines and precautions to picnic
committee.
Public Information Committee/Cooperation with Professional
Community Committee – Vacant
AA Grapevine Committee – John S.
●
NEED MORE SUBSCRIBERS!! Down to 60K subscribers
from 100K.
●
Grapevine and La Viña Celebrate Founders' Day
with Free Access from May 26 through June 10, 2021. For free access from May 26
through June 10, 2021 visit: www.aagrapevine.org or www.aalavina.org
●
Grapevine looking for stories, photos,
illustrations. Visit www.aagrapevine.org/share to learn more about how you can
share with Grapevine.
●
This month’s Grapevine featured section is “Our
Twelve Steps” AA members share inspiring stories of experience and hope about
how the Steps changed their lives. Also included are powerful stories of hope
by members during the current COVID-19 crisis
●
Submit your stories for upcoming issues: Remote Communities & Sober Holidays (due
June 15); Beginners & Day Counters (due July 15); Grapevine is always
looking for stories on individual steps and traditions
●
The current La Viña issue special section is
“Spirituality”
●
Submit your Spanish-language stories for: The
family and AA (due May 30); Acceptance (due July 30); Newcomer issue (due Sep
30)
●
La Viña is always looking for stories on
individual steps and traditions
●
Grapevine has a Youtube channel! And can record
your story www.youtube.com/aagrapevine
●
The next meeting of the Grapevine committee is May 11, 2021 at 7:00pm
●
WORKSHOP – SOWING SEEDS OF SOBRIETY o SATURDAY MAY 15TH 2021 4-6PM CT
Hospitals and Treatment Facilities Committee. – Mike R
●
We still need Big Books for the Meeting Tub in
the Main Auditorium at Share 1776 Moon Lake Blvd Hoffman Estates, IL 60169!
●
We still need AA attendees at Amita - Saint
Alexius Behavioral Center 1650 Moon Lake Blvd Hoffman Estates, IL 60169 at 6 PM
Tuesday Evenings! A Big Book Read and Discussion Meeting!
●
The CASA Area 19 HTF Committee has met on May
3rd and May 17th with Laura B (Area 19 Chair) as Host and Chair with
representatives from District 12,
District 13 and District 16 in attendance!
●
Bre sent out attachments to GSRs that were
composed by Laura B (Area 19 Chair), Katie M (CASA Office Manager) Chad S
(District 16) and some help from the After Hours Phone Committe! Please read
these! Need lots of help with Bridging the Gap!
Special Accessibilities Committee – Randall
●
At their committee meeting they discussed
handicap accessibility and bathrooms as things open up
●
5 sub-committees formed to address new goals:
elder, outreach, to-go meetings, meeting access, deaf community outreach
Committee on Conferences – Vacant
Technology Committee- Vacant
Website Administrator – Nazar Z & John
●
Not here but there have been some improvements
on the website
●
Want to ask them to put the picnic flyer on
website
Secretary’s Report – Bre M
●
Nothing new
Alternate District Chair Report – Debbie absent
District Chair Report – Jim W
●
Need to update directory of meetings. Jim will
send out email
1.
The CASO Office Manager, Katie M. has reached out to
District 13, three times since our last GSR meeting.
o
Regarding general liability insurance, other
districts in Area 19 are interested in obtaining their own coverage.
▪ I've been contacted by Terry L./District
14.
▪ I have digital versions (PDFs) of the Schedule of Insurance and
the Policy itself (12 pages).
▪ I spoke with Mark Kay of Heil and Kay Insurance Agency, Inc.,
the broker who emailed me the policy.
▪ The
coverage seems very general, going into a lengthy text of the terrorism
exclusion, which we rejected, but is somewhat covered (if I read this
correctly) under The Terrorism Insurance Risk Act of 2002, which has been
extended to 2027.
o
Area 19 Bridging the Gap needs.
▪ Mike R (D13 HTF Committee Chair) was
contacted.
▪ Area 19 BTG info and Volunteer Form can be
found here:
https://www.chicagoaa.org/committees/bridging-the-gap/
o
As in-person meetings become more prevalent in
Area19 as the pandemic lessens, our directories need to be as accurate as
possible.
▪ Katie sent all the DCMs an email with both the
Suburban and Chicago Meeting
Directories.
●
They're edited to show what meetings are
inactive and active.
●
They're both editable as well so that
corrections/additions can be made.
▪ If the area isn't notified of any changes or a meeting seems to
be inactive, it will not be included in the directory
o
I didn't forward that email to the GSR yet,
which I received Friday 5/14and viewed the next day, because I wanted to
discuss it at our GSR mtg.
▪ I'm thinking of simply sharing those
documents from my Google drive, so that
District 13 will only have two edited documents rather
than sending a hodgepodge back to CASO.
▪ If your group feels more
comfortable contacting CASO separately, that's ok too.
▪ I'll forward Katie's email after the GSR meeting regardless,
with a little more commentary.
2.
There are 2 more Post Conference Delegate Report
sessions left.
●
Wed. 6/2 6pm – 7:30pmCT & Sun.6/6 11am –
12:30pmCT
●
Zoom Meeting ID 989 54919116 Password A19Post
New Business
●
None
Old Business
●
None
●
Next Casa is this next weekend. Info in the
agenda!
Motion to Close – Jim W
Meeting Adjourned
